Trustee Board Commitees
There are five Committees each reporting directly to the Board:
Finance Committee
The purpose of the Finance Committee is to ensure that the Guild meets approved income and expenditure targets, via the annual budget process and the monthly management accounts. The committee will also approve additional one off and capital expenditure. The members of the Committee are required to review and consider appropriate methods of overseeing the Guild’s financial activities. The Committee meets five times per year and the composition is as follows;
- President ( Chair)
- Sports Officer
- 2 Trustees nominated by the Board of Trustees
- 2 individuals of appropriate skills and expertise
- Chief Executive and Director of Finance & Systems or nominees in an advisory capacity.
Finance Committee meeting dates for 2024/25
- 8th October 2024
- 12th December 2024
- 3rd April 2025
- 18th June 2025
HR Committee
The purpose of the HR Committee is to ensure that the human resources of the Guild are working effectively to deliver the organisation’s strategy and policy. The Committee meets five times per year and the composition is as follows;
- Welfare and Community Officer (Chair)
- International Officer
- 2 Trustees nominated by the Board of Trustees
- 2 individuals of appropriate skills and expertise
- Chief Executive and People & Administration Manager or nominees in an advisory capacity.
HR Committee meeting dates for 2024/25
- 7th November 2024
- 12th February 2025
- 8th April 2025
- 10th June 2025
Audit & Risk Committee
The purpose of the Audit & Risk Committee is to ensure that the Guild complies with all relevant laws and regulations and that an internal system of accountability is formally set up. The members of the Committee are required to review and consider appropriate methods of controlling the Guild’s activities, financial and otherwise. The Committee meets 3 times per year and the composition is as follows;
- President (Chair)
- 3 Trustees nominated by the Board of Trustees
- 2 individuals of appropriate skills and expertise
- Chief Executive and Director of Finance & Systems or nominees in an advisory capacity.
Audit & Risk Committee meeting dates for 2024/25
- 15th October 2024
- 6th February 2025
- 29th May 2025
Engagement Committee
The purpose of the Engagement Committee is to ensure that the Guild meets its first object of ‘The promotion of social intercourse between students of the University of Birmingham and the furtherance of the common interests of such Students’ via oversight of the Guild’s student-facing engagement departments and workflows. The Committee receives regular reports on current and proposed engagement activity and provide direction to the Guild’s engagement efforts, in-line with the Guild’s strategic plan. The members of the Committee are required to review and consider appropriate methods of overseeing the Guild’s engagement activities. The Committee meets three times per year and the composition is as follows;
- Activities and Employability Officer.
- Sports Officer.
- 2 Trustees nominated by the Board of Trustees.
- 2 individuals of appropriate skill and expertise (of which 1 is independent and not otherwise associated with the Guild).
- The Chief Executive and Director of Engagement, or nominees, shall be in attendance in an advisory capacity.
Engagement Committee meeting dates for 2024/25
- 12th November 2024
- 30th January 2025
- 29th April 2025
Appointments Panel
The role of the Appointments Panel is to appoint Student and External Trustees. The Appointments Panel is also responsible for the Trustees’ induction, support and development. The Panel meets as and when required and the composition is as follows;
- President;
- Chair of the Trustees;
- 2 representatives of the University of Birmingham;
- 2 Full Members of the Guild elected in a cross campus ballot
- 3 members of the Guild Officer Group who are not Trustees; and
- Postgraduate Officer; and
- Chief Executive or nominee shall be in attendance in an advisory capacity.
Sub Committees
Further, the Trustee Board may further delegate any of their powers to sub committee’s subject to and in accordance with Articles 36 to 39. These sub committees will be chaired by a Full-Time Officer and their terms of reference will be reviewed by the Trustee Board on an annual basis. These sub committees will include, but are not limited to:
• Health and Safety sub-committee
• Ethical and Environmental sub-committee
• Equity, Diversity and Inclusion sub-committee