Risk Assessments and Notification Flowchart
As a committee member you are responsible for organising activities for the members of your group. You need to make sure that these activities are as safe as possible as you have a legal responsibility towards your members for their Health & Safety. Click here for more information on how to risk assess your activity and keep your members safe
Risk Assessment Process
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Your group must submit an annual risk assessment before you organise your first activity.
Click here for an annual risk assessment template.
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Risk assess all the activities you know you will be organising and submit to Student development. You do not need to know the dates or location, just the type of event.
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You must not go ahead with the activity until it has been signed off by Student Development staff.
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Your annual risk assessment will cover most low-risk activities such as meetings so you don’t need to let us know about the specific times you’ll be having those unless it comes under one of the high risk categories
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If something goes wrong on your activity, you must complete an incident reporting form and hand it into Student Development. We have a duty to keep a record of and, where appropriate, to report incidents to the Health & Safety Executive.
High Risk Activity
High risk activities have a greater chance of going wrong, or have much worse consequences if they do go wrong, than low risk activities. That’s why we ask you to complete a cover form for certain types of high risk activities. They act as a checklist to ensure you don’t forget important details and your activity is as safe as possible.
Activity that costs £250 or more, or with any committee member spending more than £50:
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Complete budget cover form and submit to Student Development a minimum of 3 weeks before the activity (click here)
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Update annual risk assessment and submit to Student Development
Trips abroad:
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Complete trips abroad cover form and submit to Student Development a minimum of 8 weeks before your trip. (click here)
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Update annual risk assessment and submit to Student Development
Activity that takes place outside of Birmingham:
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Complete remote activities cover form and submit to Student Development a minimum of 2 weeks before your trip. (click here)
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Update annual risk assessment and submit to Student Development
Extreme Sports:
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Complete extreme sports cover form and submit to Student Development a minimum of 2 weeks before your activity. (click here)
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Update annual risk assessment and submit to Student Development
Bar crawl, or event held in a pub/club/bar:
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Complete bar crawl cover form and submit to Student Development a minimum of 4 weeks before your activity. (click here)
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Update annual risk assessment and submit to Student Development
Click here for more information on bar crawls (bar crawl pick n mix)
Food being prepared and/or served on campus:
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Complete stall and food cover form and submit to Student Development a minimum of 2 weeks before your activity. (click here)
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Update annual risk assessment and submit to Student Development
External Speakers/film showings:
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Complete Speaker Request cover form and submit to Student Development a minimum of 2 weeks before your activity. (click here)
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Update annual risk assessment and submit to Student Development
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Click here for a list of speakers that you can request to give a talk of up to an hour to your organisation free of charge
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Please read the Freedom of Speech on campus briefing before inviting an external speaker to your event (click here)
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For information on briefing committee members (click here)
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For information on briefing your external speaker (click here)
Volunteering with children and/or vulnerable adults:
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Complete Volunteering cover form and submit to Student Development at the beginning of each term before you start to volunteer.
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Update annual risk assessment and submit to Student Development
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For more information on volunteering with children and/or adults visit the community volunteering forms page for more information